Calendar to do list app mac

Because keeping track of and organizing your tasks is an intensely personal thing, and everyone wants to do it a little differently. This makes designing a to do list incredibly difficult: it's impossible to offer one design that makes everyone happy. And it's particularly hard to make Mac users happy.


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They, perhaps more than users of any other platform, are picky and expect things to look and work a certain way. Applications that don't feel like they were designed for macOS are distracting because things like keyboard shortcuts, notifications, and menus don't work the way they do in other applications. That disrupts your workflow, which defeats the entire point of productivity software. We thought about all of these things while we tested every macOS to do list application we could get our hands on. There's an incredible range of options out there, all looking to serve different kinds of users.

Which one you prefer may well boil down to personal taste. In our opinion, the very best Mac to do lists apps need to do five key things:. With these criteria in mind, here are the best to do list apps you can find for macOS. All offer free trials of some sort, so try out anything that looks useful to you. To do list apps tend to fall into two categories: the complex and the minimalist.

Things is somehow both. Open Things for Mac and it looks simple: You've got an Inbox for your tasks and the option to add more lists. Dig a little, though, and there are all kinds of advanced tools here.

Get stuff done with the best to-do list apps

There are nesting ways to organize your tasks: Areas can contain tasks or projects; projects can contain tasks or headers that can also contain tasks; even tasks can contain sub-tasks if you want. It sounds confusing but it isn't, which really speaks to how well Things is designed.


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There's no right way to use this system: Use as many or as few of the organizational options given to you, however you like, to make sense of your chaotic list of tasks, choose which things you want to do today, and then do those things. Other applications offer features like this, sure, but Things manages to do so without feeling cluttered. And as a native application with no Windows or web equivalent, Things feels very much at home on the macOS desktop. Combine this blend of functionality and beauty with features like a system-wide tool for quickly adding tasks, integration with your calendar so you can see your appointments while planning your day, intuitive keyboard shortcuts, reminders with native notifications, integration with over 1, apps via Zapier and syncing to an iPhone and iPad app.

The 30 Best To-do List Apps of 12222 for Personal Task Management

It's a powerful way to organize your tasks—and then accomplish them. Most Mac users stay within the Apple ecosystem…but not all of them. If you need to sync your tasks from macOS to Windows, Android, or basically any other non-Apple option, Todoist is one of the first applications you should check out. Like Things, it's deceptively simple but has all kinds of advanced task management features hidden just below the surface, though Todoist does feel a little less at home on the Mac desktop.

That's because the macOS application of Todoist is basically the web version in a dedicated window. There are a few native Mac features: notifications, a menu bar icon, and a Today widget. And there's also a universal keyboard shortcut for quickly adding tasks, and that alone makes the Mac app worth installing for Todoist users. Having said that, Todoist is a solid application. You can arrange your tasks in all sorts of meaningful ways, sync them everywhere, and never worry about not having access. If you're particular about how your tasks are arranged, and I mean really particular, OmniFocus is right for you.

This application is a power user's dream, allowing you to organize your task in seemingly never-ending variations. There are three different kinds of projects you can set up, for example. There are six main views by default, ranging from the Inbox for unsorted tasks, Forecast for seeing scheduled tasks in context with any of your macOS Calendar appointments, and Review for going over completed tasks at the end of the day or week. You can also create your own views if this isn't enough for you.

This isn't an application that's quick to learn, and things can feel cluttered at times. Once you figure everything out, however, you'll have an elaborate, GTD -style task list that works exactly the way you want. Combine this with a system-wide keyboard shortcut for quick task entry and you've got no excuse when it comes to keeping things organized. OmniFocus for Mac syncs with iPhone and iPad, and there's even a web version, currently in testing, so you can access your tasks while using Windows devices sadly this is occasionally necessary.

Designed for Mac, works everywhere

The best to do list is the one you have with you, right? If you own a Mac you already have Reminders, which comes free with every Apple device. Apple's default application for managing tasks is a simple one, allowing you to create lists of tasks and schedule when you'll do them. You can then view those tasks or view any day's worth of tasks across all lists, and that's about it.

But this simplicity might be a big plus: You get in, add tasks, and then get to work. There's no universal keyboard shortcut for adding tasks, but there is integration with Siri for Mac, which is something no other app on this list can claim. And iCloud integration means you can sync tasks with your iPhone and iPad very easily.

You've already got this application so why not give it a shot?

“The best to-do list app” — The Verge.

Reminders is great but not exactly feature rich. GoodTask is unique in that it uses Reminders as a backend—add anything to GoodTask and it will show up in Reminders and vice versa. So what's the point? GoodTask offers features that Apple doesn't in Reminders. First there's Calendar integration, meaning you can see your calendar appointments and your tasks in one place.

Add photos to your notes to avoid long verbal descriptions. It easily synchronizes with Google Tasks, which helps you back up important tasks and access your to-do lists from anywhere.

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Break down tasks into subtasks, set up recurring tasks, create lists, and integrate to-dos with Google Calendar. Back then, there was an open-source to-do list app named Astrid, which was purchased and then shut down by Yahoo. The source code was still available, so user Alex decided to clone the old tool for those who were missing it, and built Tasks. The app has major Astrid features and more: task priorities, categories and tags, reminders of due and overdue tasks, synchronization with Google Tasks, and customizable color schemes.


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Additional plugins and extensions are available as an in-app purchase. The app offers task lists with subtasks, deadlines, reminders and attachments. The free basic version has limited number of lists, tasks and users. In the Pro version, apart from unlimited tasks and bigger user count, includes calendar view, task filters, Siri integration, and some other advanced options. This tool might be one of the best to-do list apps for teams, as it allows sharing lists and assigning tasks to colleagues. Most of the best to-do list apps offer similar basic functionality: task lists, reminders, prioritization, sharing, and adding attachments.

However, some users have to download and compare many applications before they choose the right one. Individual requirements can include saving data on the personal device or in the cloud, being able to customize interfaces or to keep them distraction-free, having basic functionality or advanced features, etc.

The Best To-Do List Apps For Mac In – Setapp

Sometimes nice interfaces or fun features turn out to be the factor that influences the final choice. Did not find the best invoicing software in this list? Submit it at productivity actitime. Time and attendance management can be implemented easily and at no cost! Free productivity apps offer a great variety of approaches to building up focusing and concentration habits.